Organizations have adopted Google’s G Suite at a breakneck pace. Earlier this year, the company reported it had 4 million paid users for its collection of business productivity tools — in addition to 80 million users of its free tools for educational institutions. Organizations are implementing the applications because of the seamless productivity and collaboration they enable for users.
By embracing three new offerings, businesses can derive even more value from G Suite.
Hangouts Chat, which made its debut in February 2018, is a persistent messaging service from Google. While many users still associate the “Hangouts” moniker with the public video broadcasting and collaboration tool that Google initially released in 2013, Hangouts Chat provides an improved experience. It allows users to create dedicated group workspaces, schedule meetings and manage tasks — all while conducting an ongoing group chat.
Users of G Suite may not stumble upon this tool by themselves. But if organizations make an effort to promote it, users are likely to quickly buy in. The communication flow of Hangouts Chat is somewhat akin to a group text message thread — a style of communication in which today’s younger users are more than fluent.
Last year, Google launched Hangouts Meet, billing it as “the new Hangouts.” It’s a more streamlined service than the earlier video collaboration version of Hangouts. It allows participants to start meetings with a shared link via email or calendar without requiring any accounts, plug-ins or downloads.
Early users have called the new service “frictionless.” While the earlier, consumer-focused version of Hangouts limited video chats to 10 participants, Hangouts Meet supports high-definition videoconferencing for as many as 50 users at once. For G Suite Enterprise customers, each meeting comes with a dedicated dial-in phone number, allowing team members to join even when they lack access to internet connectivity.
G Suite Enterprise
Google launched G Suite Enterprise as the premium suite of Google services. It’s a paid service that gives organizations increased security, greater controls and customization capability.
The security features include data loss prevention for Gmail and Drive, which allows administrators to prohibit users from sharing sensitive content with people outside their institutions. Other security features include hosted Gmail Secure/Multipurpose Internet Mail Extensions (which gives institutions the option to digitally sign and encrypt emails) and security key management and enforcement (which allows admins to require users to employ physical keys as a part of two-factor verification).
G Suite Enterprise also gives administrators the ability to control session length for users accessing Google services, meaning that users will be automatically logged out after a certain amount of time.
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